People Coordinator

Job title: People Coordinator

Salary: Competitive – dependent on experience

Location: Park Square West, London, NW1

Job Type: Fixed Term – 12 Months / Full Time

Hours: 37.5 hours per week, hybrid working (2–3 days onsite per week)

The role:

We are currently looking to recruit a People Coordinator to join our collaborative and high-performing People Team. This role is a key part of our People Shared Services function, providing efficient, high-quality administrative and operational support across the employee lifecycle. You will act as a first point of contact for People-related queries and be instrumental in maintaining compliance, data accuracy, and driving continuous improvement in our processes.

About us:

Established in 1932, The London Clinic is one of the UK’s largest private hospitals, with eight state-of-the-art facilities in the heart of London’s medical community around Harley Street. As a charity, we reinvest in cutting-edge treatments, technology, and facilities to benefit our patients, staff, and the wider community.

We offer a comprehensive range of services, from complex medical and surgical procedures to specialist cancer care. The London Clinic is known for its supportive, collaborative culture where every contribution is valued, guided by our core values: We go further, We work as one, We personalise care.

Key Duties:

• Act as the first point of contact for employee and manager queries, delivering a proactive and professional HR service.
• Manage onboarding and pre-employment checks (DBS, references, right to work, visas, registration) for new starters.
• Administer employee lifecycle transactions in the iTrent HR system, including new starters, leavers, and contractual changes.
• Maintain data accuracy and compliance across systems and shared inboxes.
• Support right-to-work compliance including UKVI Sponsor Management System updates.
• Oversee key lifecycle processes such as probation, compliance tracking, and employee file management.
• Troubleshoot HR systems queries, maintain organisational hierarchy and support training on iTrent and People Manager.
• Coordinate team activities such as financial advice sessions, communications, and work experience placements.
• Support a culture of continuous improvement and excellent customer service across the People team.

Skills and Experience:

• Significant experience working within an HR/People function providing end-to-end administrative support.
• Strong knowledge of HR lifecycle processes, right to work checks, and compliance standards.
• Experience using HR systems (ideally iTrent or similar) for data management and reporting.
• Excellent organisational and communication skills with a high level of attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook, SharePoint, Teams).
• Proven ability to manage multiple tasks and priorities in a fast-paced, customer-focused environment.
• Professional, discreet, and reliable, with a proactive mindset and collaborative approach.

Benefits:

We offer a range of benefits including flexible working and great career opportunities. Our core benefits are:

• Private Medical Insurance
• Contributory pension scheme (total contribution up to 20%)
• 25 days holiday plus bank holidays
• Life assurance
• Travel season ticket loan
• Family friendly benefits
• A range of retail discounts
• Excellent career development; with clear career pathways and access to further education.

We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy then please contact a member of our recruitment team.

​​​​​​​The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply - we would love to hear from you regardless of your background.